(Effective for students starting class on or after January 1, 2020)

  1. Application, entrance exam, registration fees and seat deposits are non-refundable.
  2. Items charged to the student’s account at the student’s request, aside from charges for course tuition and lab fees, are non-refundable. (ie, books*, equipment, test and certification fees, uniform purchase, supplies and electronic devices)
    Updated 12/2019
    Page 50
  3. Tuition and lab fees are charged by “period of enrollment”. The “Period of Enrollment” for Practical Nursing is 450 hours (1350/3)**
  4. Tuition and lab fees will be adjusted on a percentage basis, based upon the scheduled number of course hours in the period of enrollment between the student’s start date and last date of attendance as follows:***
    1. Students who do NOT begin class will NOT be charged for tuition and lab fees. Application fees, registration fees, and seat deposits paid PRIOR to the beginning of class are NOT refundable.
      B. If a student withdraws from school after beginning classes but prior to the completion of:
    2. 10% of the enrollment period, 10% of the tuition and lab fees for the period of enrollment will be charged;
    3. From 10.01% through 25% of the enrollment period, 25% of the tuition and lab fees for the period of enrollment will be charged;
    4. From 25.01% through 50% of the enrollment period, 50% of the tuition and lab fees for the enrollment period will be charged; and
    5. After completion of 50% of the enrollment period, the student will be charged for the full tuition and lab fees for the enrollment period.
    6. In the event there is a tuition and lab fee refund due from the school in excess of the school’s liability to the Federal Pell Grant Program, such a refund will be applied toward the satisfaction of a student’s Federal Pell Grant liability, and then other sources of aid, before refunding directly to a student.

Students receiving Federal Pell Grant and/or WV HEAPS/Workforce Development Grant should be aware that special regulations apply to the amount of aid earned by a student through their attendance. The Return of Funds formula may require the return of unearned Federal Pell Grant and WV HEAPS/Workforce Development Grant resulting in a balance due to the school. • * If a student FORMALLY withdraws from class within 2 weeks of the student’s initial starting date, the student may submit a REQUEST to return unopened, unused text books that were purchased from the school; the cost of any books ACCEPTED for return through this process will be deducted from the student’s book charges during the Refund/Cancellation process. • ** The period of enrollment for students who withdraw from class and subsequently re-enter the program with credit will be the number of contracted hours. • ***There is NO refund for students who have re-entered the program with credit. The tuition and lab fees for such students are due and payable immediately upon their re-entry into the program.

HANDLING AND RETURN OF TITLE IV (PELL GRANT) FUNDS POLICY

Ralph R. Willis Career & Technical Center RETURN OF FEDERAL FUNDS POLICY Ralph R. Willis Career & Technical Center participates ONLY in the Federal Pell Grant Program; in accordance with the Title IV Return of Federal Funds regulations, Federal Pell Grant recipients should be aware that their Federal Pell Grant disbursements must be earned through the 60% point in each payment period (i.e., 270 hours of a 450 hour payment period). WV Higher Education Policy Commission has decreed that this same formula shall be apply to WV HEAPS/Workforce Development program. A student’s withdrawal or termination from school prior to the completion of 60% of their payment period will result in the application of a pro-rata schedule to determine the amount of Federal Pell Grant and WV HEAPS/WD the student has earned at the time of withdrawal. After the 60% point in the payment period, the student has earned 100% of the Federal Pell Grant and WV HEAPS/WD disbursement.

This is a separate calculation from the Ralph R. Willis Career & Technical Center institutional refund policy. The percentage of hours completed in the payment period is calculated by dividing the number of scheduled hours through the student’s last date of attendance by the hours in the payment period. After 60% of the payment period is completed (270 hours of a 450 hour payment period), there is no return of Title IV (Federal Pell Grant) or WV HEAPS/WD funds. Prior to the completion of 60% of the payment period, the amount of Federal Pell Grant and WV HEAPS/WD earned is calculated by multiplying the total amount of aid that could have been awarded for the payment period by the percentage of time completed. The amount to be returned to the U.S. Department of Education is determined by taking the amount of Federal Pell Grant earned and subtracting it from the amount of Federal Pell Grant disbursed. This same formula is applied to WV HEAPS/WD funds.

The institution’s share of the amount to be returned is calculated by multiplying the institutional charges (registration, application, entrance test, lab fees and tuition) by the percentage of time not enrolled. The student’s share is calculated by subtracting the amount the school must return from the total amount to be returned. The amount of the student’s share in excess of 50% of the disbursed amount must be repaid to the school within 45 days of notification of the repayment date, or the student’s account will be turned over to the U.S. Department of Education for collection, and the student becomes ineligible for further Federal financial aid until the debt is repaid. Should the Return of Federal Funds calculation show a repayment due, any refund due the student from the institutional refund calculation will be applied toward the student’s unearned Federal Pell Grant before any funds are disbursed to the student. Should the school’s return of Federal Funds result in a balance due the school, the student will be billed.

For example: A student attends 50% of their payment period. The institutional charges for the period of enrollment are $1500, and the Federal Pell Grant disbursement was $2000. The Federal Pell Grant is 50% of $2000,
$1000. The institutional share of the unearned Federal Pell grant is 50% of $1500, or $750. The student’s share of the unearned Federal Pell Grant would be $1000 – $750, or $250 – but as this is less than 50% of the amount disbursed, the student has no overpayment. The student would be billed by the school for the $750 of institutional charges due to the school as a result of the returned funds by the school unless the student had other aid to cover the returned funds
.